Attendance Co-ordinator

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  • The Laurel Academy
    Visit The Laurel Academy
  • Required for September 2019
    Application Closes: 19/08/2019
    Interview Date: Thursday 22nd August
    Job Length: Permanent
  • Weeks of work: 39
    Days of work: 5
    Hours of work: 37
  • Post: Attendance Co-ordinator
    Salary: E 9 - £20,344.00 to E 13 - £22,021.00 Pro-rata
    Responsible to: Mr G Oldfield
About Delta Academies Trust

Purpose of the job:

To secure the beneficial and regular attendance of all students of the Academy, by supporting students and families, liaising and working closely with other agencies. Where necessary carrying out the statutory duty of legal action, when parents are unwilling to live up to their commitments under the academy home school agreement and when all efforts to help improve school attendance have failed to secure the child’s regular attendance.

To provide guidance and support for students at risk of exclusion and monitor progress against targets agreed with the DCSF and Local Authority.


Responsibilities and accountabilities

  • To undertake daily home visits and ensure meticulous records of actions and outcomes are kept
  • To meet with AP Deep Support and Learning Managers on a regular basis to review individual students attendance and progress towards whole school and year group targets
  • To support the Pastoral team, instigating and delivering strategies to target improvements in attendance for students recognised as being at particular risk of poor attendance and exclusion
  • To work with the appropriate agencies to carry out the statutory duty of legal action when all attempts to improve school attendance have failed
  • To administer and monitor initiatives to improve attendance as required.  For example parenting contracts, parenting orders, penalty notices etc.
  • To keep accurate up to date records of all casework
  • To participate in staff meetings and agreed relevant working parties
  • To provide information and advice to Pastoral colleagues on individual casework
  • To develop and support resources as identified in line with policy requirements
  • Work in partnership with the police to undertake truancy sweeps
  • Attend and send reports to Initial Child Protection conferences, reviews and core group meetings for children
  • Ensure the Children Missing Education procedure is followed by the academy
  • To aid the smooth integration of in year student transfers under the academy admissions policy
  • To contribute towards developing whole school strategies to improve attendance at the academy
  • Uphold the professional standards expected of every member of academy staff in all dealings with colleagues, students, parents/carers and the wider community
  • To assist families in ensuring that their children can access the appropriate educational opportunities available to them through the provision of a variety of casework techniques including:


  • Common Assessment Framework
  • Solution focussed casework
  • Group work
  • Individual and family support work
  • Parenting skills development
  • Sign-posting to other Services / agencies
  • Mediation to remove barriers to learning
  • Counselling skills


  • To advise and formulate access for families to other support services
  • To develop and organise attendance incentive schemes, which promote and celebrate achievements for individual children and young people
  • To take responsibility for managing personal caseloads, and cases in relation to attendance
  • Demonstrating an active commitment to their own professional development
  • To ensure strict confidentiality in all areas of work.
  • To work and process personal and sensitive information in accordance with Data Protection Act 2018 including the General Data Protection Regulations (GDPR) 2018.
  • To ensure work is conducted in a way that protects the safety and security of information (e.g. strong passwords, reporting breaches, securing paper records, securely disposing of records).
  • To be aware of and work in accordance with the Data Protection Act 2018, including the General Data Protection Regulations (GDPR) 2018.
  • To understand and comply with the statutory guidance regarding safeguarding of children, ensuring the safeguarding and promotion of children’s welfare at all times, reporting any concerns to the Designated Safeguarding Officer immediately.
  • To comply with the Trust and academy’s policies and procedures at all times.


Undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.


Personal Contacts

External: Contractors, suppliers, parents, external agency professionals, other government and local authority staff, other staff from academies and schools.

Internal: Students, staff, Board and Academy Council members, parents and any other visitors to the Academy.


This job description may be subject to change, following consultation between the post holder and the Academy.

Experience and Knowledge

Key: A = Application, I = Interview And Assessment, R = Reference, C = Certificate


  • A recognised and relevant vocational qualification (NVQ level 3) and/or equivalent practical work experience (C)
  • Grade C or above in both English and Maths, or equivalent (C)
  • Willingness to undertake relevant training focused on the Children’s Services needs (A)
  • Working with children and adults (A/R)
  • Working in multi-cultural contexts (A/R)
  • Working with challenging people (A/R)
  • Good interpersonal skills (A/I/R)
  • Ability to work as a team (A/I/R)
  • Good time management skills (A/I/R)
  • Excellent communication skills (A/I/R)
  • Good ICT skills (A/I/R)
  • Commitment to self and team development (A/I)
  • Have a good sense of humour (A/I)
  • Able to maintain a safe, calm and happy ethos (A/I)
  • A commitment to abide by and promote the academy’s Equal Opportunities, Health and Safety and Child Protection Policies (A/I)
  • A professional responsibility to promote and safeguard the welfare of children and young people (A/I)
  • The post holder will require an enhanced DBS (C)


  • Working with multi-agencies (A/R)