Finance Manager Grade G
Purpose of the job:
Mersey Primary Academy are looking to appoint a Finance Manager to join our academy in June 2020. To assist in supporting the Principal through the provision of financial support and information. Ensuring the academy’s financial management is sound and procedures are adhered to, and relevant reports are forwarded to Delta central finance in a timely manner.
Mersey Primary Academy is rated by Ofsted (June 2019) as a good school and is located in the East of the city of Kingston Upon Hull. We are very lucky that we are situated in close proximity to three other Delta academies: Craven Primary Academy, Estcourt Primary Academy and The Parks Academy. This allows us to work closely together and each academy is committed to learning from each other and sharing best practise. Our curriculum allows us to deliver lessons that are pertinent to the children in our academy, giving them the opportunity to thrive and to have high aspirations for themselves, whilst learning about the world outside. We have hard working staff who are dedicated to ensuring that they provide a memorable education for all children.
Duties and responsibilities:
- To liaise and work with Delta to undertake relevant administration to the academy, advising as appropriate to both the management team and staff of best practice and procedures to be followed
- To improve the efficiency of the academy facilities and communication; advising the Education Advisory Body and SLT as appropriate
- To manage the processing of orders, invoices and payment for goods and services, using finance software
- To ensure purchase order or invoice related queries are dealt with speedily and effectively and are appropriately authorised
- To check financial transactions to ensure that correct procedures are adhered to
- To assist in ensuring effective procurement practice and ensuring Best Value principles are met
- Obtaining quotes for goods and services where necessary
- To regularly review SLAs and contracts to ensure Best Value and Value for Money
- To manage the day to day running of the Petty Cash account, issuing cheques and handling cash
- To ensure all orders are delivered in the agreed timescales, deliveries match the academy purchase orders and any discrepancies are queried with the supplier
- To update the asset register in accordance with the academy’s financial procedures
- To maintain filing systems to fulfil audit requirements
- To ensure procedures are followed in collecting, receipting and banking all monies received
- To produce monthly management accounts including bank, purchase ledger and sales ledger reconciliations
- To produce monthly variance analysis of actuals to budgets
- To develop 5 year forecasts using HCSS in conjunction with Delta core finance
- To monitor all budgets regularly and reporting to the Principal as necessary
- To oversee the work of and line manage the Finance Assistant
- To raise sales invoices, in particular for lettings and receipt payment
- To be responsible for banking of funds received in the Academy
- To process cashbook payments and receipts on the finance system
- To ensure all staff adhere to financial regulations
- To liaise with all budget holders and providing advice if required
- To check monthly payroll reports and reporting any discrepancies
- To complete payroll returns for casual, supply and overtime hours
- To monitor school trips/visits ensuring they are self-funding
- To prompt SLT with the dates for the review of policies, update hard copies and the school online policy folder
- To manage Every (an online tool to manage premises, compliance , contracts, procurement and suppliers)
- To work with Delta’s Facilities team on planned maintenance projects to agree a schedule and ensure value for money and to submit bids for Capital Funding to Delta
- To be responsible for site management with over sight of the Caretakers and health and safety
- To hold line management responsibilities of the Caretakers
- To manage all contractors (including catering)
- To manage academy lettings
- To collect and maintain personnel records and complete personnel related documentation (e.g. new starters, changes to personal details, pay variations and timesheets).
- To maintain the Academy’s Single Central Record (SCR) and ensure all relevant information for new staff is checked and recorded (including DBS checks).
- To liaise with the Trust’s HR team to support HR processes within the academy, ensuring that processes are adhered to and accurate minutes are taken at meetings.
- To liaise with the Trust’s Recruitment team to manage the recruitment process for the academy and ensure compliance with the Trust’s processes.
- To prepare confidential items as required.
- To maintain relevant filing systems.
- To ensure strict confidentiality in all areas of work.
- To work and process personal and sensitive information in accordance with Data Protection Act 2018 including the General Data Protection Regulations (GDPR) 2018.
- To ensure work is conducted in a way that protects the safety and security of information (e.g. strong passwords, reporting breaches, securing paper records, securely disposing of records).
- To understand and comply with the statutory guidance regarding safeguarding of children, ensuring the safeguarding and promotion of children’s welfare at all times, reporting any concerns to the Designated Safeguarding Officer immediately.
- To comply with the Trust and academy’s policies and procedures at all times.
To undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.
External Contractors, suppliers, parents and external agency professionals.
Internal Students, staff, parents/carers, AAB members and any other visitors to the Academy
This job description may be subject to change, following consultation between the post holder and the Academy.
The Trust is committed to safeguarding the welfare of its students and the successful applicant will be subject to an enhanced Disclosure and Barring Service certificate and checks of the relevant barred list / prohibition lists.
Experience and Knowledge
Key: A = Application, I = Interview And Assessment, R = Reference, C = Certificate
- GCSE Grade A*-C, or equivalent, in both English and Maths (A/C)
- AAT qualified or equivalent qualification NVQ level 4 and/or experience in relevant discipline (A/C)
- A knowledge of Best Value and financial regulations (I)
- Experience of using accounts and budgetary software (A/I)
- Experience in using Excel/Word (A/I)
- Experience of working in a finance related environment (A/I)
- Experience of cash handling (A/I)
- Experience of supervising others (A/I/R)
- Motivation to work with children and young people (I/R)
- Ability to form and maintain appropriate relationships and personal boundaries with children and young people (I/R)
- Ability to motivate a team (I/R)
- Good numeracy/literacy skills (I/R)
- Good ICT skills (A/I)
- Good written skills (A)
- Ability to communicate effectively to all stakeholders (I)
- Excellent time management (I/R)
- Ability to respect and maintain confidentiality (I/R)
- Commitment to self and team development (A/R)
- Be able to work in ways that promote equality of opportunity, participation, diversity and responsibility (A/I)
- A commitment to abide by and promote the Academy’s Equal Opportunities, Health and Safety and Child Protection Policies (A/I)
- A professional responsibility to promote and safeguard the welfare of children and young people (A/I)
- The holder will hold an enhanced DBS (C)
- Safer recruitment in education (A/C)
- Experience of using Civica and HCSS (A/I)
- Experience of working in a school environment (A/I)
- Experience of office administration (A/I)