Data Clerk

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  • Melior Community Academy
    Visit Melior Community Academy
  • Required for September 2021
    Application Closes: 30/07/2021 12:00
    Interview Date: TBC
    Job Length: Permanent
  • Weeks of work: 39
    Days of work: 5
    Hours of work: 37
  • Post: Data Clerk
    Salary (FTE): D 6 - £19,698.00 to D 8 - £20,493.00 Salary subject to pro-rata
    Responsible to: Academy Systems Support Manager
About Delta Academies Trust

Purpose of the job:

Melior Community Academy are looking to appoint a Data Clerk to join our academy in September 2021.  To work under the agreed system of supervision to provide support across the Academy for assessment and data analysis.

Melior Community Academy is a coeducational secondary school located in Scunthorpe, North Lincolnshire. The Academy opened in January 2013 for students aged 11-16. We are a fully inclusive Academy with a distinctively warm ethos and continue to have the highest aspirations for, and expectations of, our students. The school has recently been rebuilt and facilities are excellent, located within easy commuting distance of the main urban areas this is a great place to work.

We are looking to recruit well qualified and talented staff who will complement and add to a dynamic team and who have all the right attributes to make a valid contribution to the wider life of the school and ensure that students are making the right progress.

Visits to the academy are warmly welcomed by appointment through the academy on 01724 868666.


Responsibilities and accountabilities:

  • To set up, run and maintain the Academy database system, including:
    • Setting up the system
    • Preparing aspects, marksheets, individual reports, etc.
    • Amending aspects, grade boundaries and reports as new course come on line
    • Importing and exporting data
    • Setting up and running student profiles and end of key stage reports
    • Setting up and running sixth form reporting system
    • Setting up trial reporting system
  • To set up, run and maintain the ‘Markbook’ database, including:
    • Using system to acquire data electronically to be imported into the Academy database system
    • Using data to provide student reports
    • Solving teething problems
  • To organise data collection each term and process information received
    • Set up marksheets in either the Academy database or Markbook and organise their distribution to and collection from staff
    • Write memos and instruction sheets to facilitate this
    • Process data so it can be used to provide review day data and for whole school and department analysis
  • To provide review day information by the required deadline
    • Collect, analyse and organise distribution of suitable data for review day including setting up and maintaining the database
  • To liaise with, provide information for and process data from outside bodies
  • To download and import exam results into the system
  • To use all the above along with Excel to provide information, statistics and data analysis as requested within the Academy and for outside bodies (e.g. DfE)
  • To use SIMS for:
    • Student registration
    • Admit all new students onto the system including Y6 into Y7
    • Service UPN numbers if required
    • Deal with all Common Transfer Files, both in and out
    • Update student details, including printing and issuing data sheets to all students in September
  • To ensure strict confidentiality in all areas of work.
  • To work and process personal and sensitive information in accordance with Data Protection Act 2018 including the General Data Protection Regulations (GDPR) 2018.
  • To ensure work is conducted in a way that protects the safety and security of information (e.g. strong passwords, reporting breaches, securing paper records, securely disposing of records).
  • To understand and comply with the statutory guidance regarding safeguarding of children, ensuring the safeguarding and promotion of children’s welfare at all times, reporting any concerns to the Designated Safeguarding Officer immediately.
  • To comply with the Trust and academy’s policies and procedures at all times.


To undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.


This job description may be subject to change, following consultation between the post holder and the Academy.


Personal Contacts

External:              Contractors, suppliers, parents and external agency professionals

Internal:               Students, staff, AAB members, parents and any other visitors to the Academy

The Trust is committed to safeguarding the welfare of its students and the successful applicant will be subject to an enhanced Disclosure and Barring Service certificate and checks of the relevant barred list / prohibition lists.

Experience and Knowledge

Key: A = Application, I = Interview And Assessment, R = Reference, C = Certificate


  • GCSE in both Maths and English grades C or above (or equivalent) (A/C)
  • Willingness and ability to obtain and/or enhance qualifications and training for development in the post (A/I)
  • Experience of working in a school environment (A/I)
  • Previous experience of working with and interpreting data (A/I)
  • Excellent communication and listening skills (A/I/R)
  • Ability to respect and maintain confidentiality (A/I/R)
  • Working knowledge of standard computer packages (word processing, email and spreadsheets) (A/I/R)
  • Knowledge of computerised student information and assessment systems (A/I/R)
  • Efficient and effective organisational skills (A/I/R)
  • Ability to work constructively as part of a team (A/I/R)
  • Commitment to self and team development (A/I)
  • Work in ways that promote equality of opportunity, participation, diversity and responsibility (A/I)
  • A commitment to abide by and promote the Academy’s Equal Opportunities, Health and Safety and Child Protection Policies (A/I)
  • A professional responsibility to promote and safeguard the welfare of children and young people (A/I)
  • The post holder will require an enhanced DBS (C)


  • Experience within a supervisory role (A/I)