Payroll and Pensions Co-ordinator

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  • Delta Academies Trust
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  • Required for August 2021
    Application Closes: 28/07/2021 12:00
    Interview Date: To be confirmed
    Job Length: Permanent
  • Weeks of work: 52
    Days of work: 5
    Hours of work: 37
  • Post: Payroll and Pensions Co-ordinator
    Salary (FTE): G 20 - £25,991.00 to G 24 - £28,672.00 Salary subject to pro-rata
    Responsible to: Payroll Supervisor
About Delta Academies Trust

Purpose of the job:

Delta Academies Trust is looking to appoint a Payroll and Pensions Coordinator to join the Core Team on a permanent full time basis to start as soon as possible.  The role will involve providing an efficient and accurate Payroll and Pensions service to Delta Academies Trust.  You will be based at our Head Office in Knottingley, Wakefield.

The core team consists of a range of specialist staff who are committed to working alongside colleagues within our academies to ensure that they have the support they need to succeed.

You will be joining an ambitious, committed and hardworking team who are passionate about the difference we can make to our young people, staff, families and the wider community.


  • To support the Payroll Supervisor in the payroll checking process and other duties.
  • To support the Payroll Officers in payroll processing as and when needed.
  • To maintain manual and computerised records/management information system, completing data cleansing exercises periodically.
  • To process and maintain pension information as required.
  • To work with the Pensions Officer to manage pensions workload.
  • To undertake monthly pension reconciliations and month end returns.
  • To answer written, telephone and face to face enquiries from employees and Pension Scheme representatives.
  • To provide information/training and payroll advice to HR colleagues within Delta Academies Trust.
  • To work with the Academy staff to ensure all paperwork is correct and all deadlines are met.
  • To advise staff with reference to their salary and conditions of service – production of Annual Salary statements.
  • To be responsible for GDPR compliance within the Payroll and pensions team, making recommendations to the Payroll Manager as appropriate.
  • To assist the Payroll Manager in streamlining processes and system developments.
  • To deliver on small administrative projects or the administration of larger projects so that all information is kept up to date and in accordance with GDPR legislation.
  • To manage the salary overpayment recovery process.
  • To participate in training and other learning activities and performance development as required.
  • To ensure strict confidentiality in all areas of work.
  • To work and process personal and sensitive information in accordance with Data Protection Act 2018 including the General Data Protection Regulations (GDPR) 2018.
  • To ensure work is conducted in a way that protects the safety and security of information (e.g. strong passwords, reporting breaches, securing paper records, securely disposing of records).
  • To understand and comply with the statutory guidance regarding safeguarding of children, ensuring the safeguarding and promotion of children’s welfare at all times, reporting any concerns to the Designated Safeguarding Officer immediately.
  • To comply with the Trust and academy’s policies and procedures at all times.

To undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.



Executive Leadership Team, Senior Leaders in Academies, Principals, Executive Principals, HR/Finance academy contacts, Core HR department, Core Finance department, Core ICT department, and employees.


External representatives (e.g. pension scheme representatives).

This job description may be subject to change, following consultation between the post holder and the Trust.

The Trust is committed to safeguarding the welfare of its students and the successful applicant will be subject to an enhanced Disclosure and Barring Service certificate and checks of the relevant barred list / prohibition lists.

Experience and Knowledge

Key: A = Application, I = Interview And Assessment, R = Reference, C = Certificate


  • GCSE or equivalent English/Maths Grade C (A/C)
  • Recognised and relevant vocational qualification (NVQ Level 4) and/or equivalent practical work experience (A/C)
  • Minimum of 3 years’ experience in a payroll role (A/I)
  • Experience of dealing with a range of people (A/I)
  • Experience of administering Local Government Pension Scheme (LGPS) and Teachers’ Pension Scheme (A/I)
  • Excellent working knowledge of Microsoft computer packages (e.g. Word, Excel, Outlook) (A/I)
  • Excellent communication skills (both verbal and written) (A/I)
  • Strong organisational skills (A/I/R)
  • Good personal management skills (A/I/R)
  • Strong awareness of when to take initiative and when to check and confirm actions (A/I/R)
  • Able to work independently and be a team player (A/I/R)
  • Able to respect sensitive and/or personal data and maintain confidentiality at all times (A/I/R)
  • Effective time management with the ability to prioritise tasks (A/I/R)
  • Able to work well under pressure and to tight deadlines (A/I/R)
  • Excellent attention to detail with a high level of accuracy (A/I/R)
  • Reliable and punctual (A/I/R)
  • Able to form strong and effective relationships with colleagues and wider stakeholders (A/I/R)
  • A commitment to own and team learning and development (A/I)
  • Work in ways that promote equality of opportunity, participation, diversity and responsibility (A/I)
  • A commitment to abide by and promote the Delta Academies Trust Equal Opportunities, Health and Safety and Child Protection Policies (A/I)
  • A commitment to the ethos and values of the Delta Academies Trust (A/I)
  • To display a responsible and co-operative attitude to working towards the achievement of the Delta Academies Trust aims and objectives (A/I)
  • The post holder will require an enhanced DBS check (C)


  • Experience of processing education payrolls (A/I/R)
  • Experience working in a school/academy environment (A/I/R)