Data and Exams Manager

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  • Garforth Academy
    Visit Garforth Academy
  • Required for November 2021
    Application Closes: 20/09/2021 12:30
    Interview Date: To be arranged
    Job Length: Permanent
  • Weeks of work: 42
    Days of work: 5
    Hours of work: 37
  • Post: Data and Exams Manager
    Salary (FTE): G 20 - £25,991.00 to G 24 - £28,672.00 Salary subject to pro-rata
    Responsible to: SLT Link
About Delta Academies Trust

Purpose of the job:

Garforth Academy are looking to appoint a Data and Exams Manager to join our academy team in October 2021. 

As a successful and dynamic Academy, Garforth is an exciting place to learn and a great place to work. If you choose to come and join us, you will become part of a well-established, talented and committed team of staff.

Our Academy

With nearly 2000 students aged between 11 and 18 Garforth Academy is a busy and vibrant place. The academy serves a predominantly urban catchment area, which includes Garforth, Kippax, Aberford, Micklefield, Swillington and Colton among others. We are a large and oversubscribed academy, and we pride ourselves on knowing our students well and doing our best to ensure everyone fulfils their potential.

The role

In your new role you will be responsible for all aspects of the day-to-day management of the systems and processes for the inputting, analysis, and reporting of data to support the efficient and effective teaching and learning as well as enhancing the management of the academy.  In addition, you will take responsibility for the day-to-day management of all school examination procedures and ensure appropriate cover for lessons is arranged on a daily basis.

If you feel you have the necessary skills and experience required for this position then we would very much like to hear from you.

Why join our academy?

Our staff are talented, enthusiastic and strive to deliver innovative learning experiences to our young people. They also enrich, guide and support our students to ensure they are fully prepared and equipped to enter the competitive world of work or further studies. We pride ourselves on providing our students with the knowledge, skills and resilience to achieve the highest possible standards academically, socially and personally. 

We have a staff rewards budget that encourages staff to socialise both as subject teams and as a whole staff. We also have access to a staff benefits scheme. At Garforth, we value the continuous professional development of all our employees and recognise that our staff and students are most successful when they feel happy, valued, challenged and supported to achieve their very best. We have a comprehensive CPD programme for all our staff.

In 2020 our outcomes at both KS4 and KS5 were again well above national expectations in both attainment and progress and a huge variety of extra-curricular activities were available to our students from after school clubs to day trips, to sports/musical events, Duke of Edinburgh weekends to week long residentials abroad.

We are confident our Academy provides a fantastic teaching environment, whether you are beginning your career or looking to further develop it, and we would encourage you to come and see for yourself!  This is a fantastic opportunity to join an outstanding team within a high-performing multi academy trust with exciting career prospects for successful applicants.


  • To support the academy’s focus on learner achievement by providing data analysis as necessary and benchmark information.
  • To take a role in the management and monitoring of new and emerging technologies, methods and means of data collection, analysis and reporting.
  • To contribute to the management and monitoring of an effective ICT enabled assessment and achievement framework.
  • To ensure that all systems, processes and procedures are adequately documented and accessible to all relevant staff.
  • To ensure that all procedures, systems and processes are ‘fit for purpose’ and devised in consultation with relevant stakeholders.
  • To manage the input of data in the construction of the academic timetable in liaison with the Trust’s central team and the Senior Leadership Team.
  • To manage and co-ordinate the maintenance and upkeep of the timetabling system including upgrades, amendments and updates.
  • To take responsibility for management of the ‘Options’ software.
  • To manage and co-ordinate the day to day maintenance of the academy’s management information systems (SIMS).
  • To manage and co-ordinate the day to day maintenance of the academy’s databases as required.
  • To manage and co-ordinate all reporting to all relevant internal and third party organisations, including school census.
  • To manage and co-ordinate the collection, storage and analysis of all relevant student data as appropriate in liaison with SLT.
  • To manage and co-ordinate all aspects of the student performance tracking and reporting system.
  • To manage and co-ordinate all aspects of the ICT driven examination analysis and reporting systems.
  • To provide appropriate staff training and guidance in the use of the academy’s data management system. To arrange appropriate accommodation for internal and external examinations and staff invigilation for internal examinations as Examination Officer. To be responsible for all aspects of school examinations.
  • Preparing for, planning, coordinating and conducting internal and external examinations on the academy site, including re-sits and those for external candidates.
  • Timetable and organise invigilation for internal examinations liaising with teachers on length of papers and numbers of students sitting the examination, appoint, train and deploy internal and external invigilators where required to meet the national requirements.
  • Liaise with teachers to produce predicted grades for students, co-ordinate with teachers to submit coursework to external examination boards and receive and store securely all examination papers checking all papers when required.
  • Arrange and supervise internal examinations and optional tests/controlled assessments.
  • Effective use of finances maintaining and managing the examinations budget ensuring late fees are not applied in the entry of examinations.
  • Liaise with site manager about rooms and layout requirements.
  • Supervise examinations and results so that the definite and suspected breaches of examination regulations are reported to the Principal for follow up. Brief students on conduct during examinations ensuring rules and regulations are adhered to.
  • Be responsible for the collection and posting of examination scripts to the external examination boards ensuring accurate records are kept of their postage and deadlines are met.
  • Collation of associated statements, mal practice and reports for examination boards and decisions are communicated to relevant staff and students.
  • To organise and be present on results day to ensure the handing out of examination results is dealt with efficiently and sympathetically dealing with any queries and complaints from students and parents.
  • Make arrangements for the remarking of examination papers where appropriate (EARS).
  • Verifying accuracy of DfE statistics results, data and certificates before communicating them to internal and external agencies, the Academy Advisory Body (AAB) and local press.
  • Produce and distribute examination policies and booklets giving relevant dates and timetable for all internal examinations.
  • Liaise with SEN co-ordinator to ascertain special requirements for pupils ensuring such pupils are not disadvantaged during the examination process and submit applications for special consideration for disadvantaged students.
  • To provide up to date course information and publications to suit the course leaders needs and gaining approval from the appropriate examination boards.
  • To ensure strict confidentiality in all areas of work.
  • To ensure strict confidentiality in all areas of work.
  • To work and process personal and sensitive information in accordance with Data Protection Act 2018 including the General Data Protection Regulations (GDPR) 2018.
  • To ensure work is conducted in a way that protects the safety and security of information (e.g. strong passwords, reporting breaches, securing paper records, securely disposing of records).
  • To understand and comply with the statutory guidance regarding safeguarding of children, ensuring the safeguarding and promotion of children’s welfare at all times, reporting any concerns to the Designated Safeguarding Officer immediately.
  • To comply with the Trust and academy’s policies and procedures at all times.

To undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.

This job description may be subject to change, following consultation between the post holder and the Academy.

Personal Contacts

External:              Contractors, suppliers, parents and external agency professionals

Internal:               Students, staff, AAB members, parents and any other visitors to the Academy

The Trust is committed to safeguarding the welfare of its students and the successful applicant will be subject to an enhanced Disclosure and Barring Service certificate and checks of the relevant barred list / prohibition lists.

Experience and Knowledge

Key: A = Application, I = Interview And Assessment, R = Reference, C = Certificate


  • GCSE in both Maths and English grades C or above (or equivalent) (A/C)
  • Recognised and relevant vocational qualification (NVQ level 4) and/or equivalent practical work experience (A/I/C)
  • Willingness and ability to obtain and/or enhance qualifications and training for development in the post (A/I)
  • Previous experience of working with and interpreting data (A/I)
  • Working knowledge of Nova-T6 and input of whole academy timetable (A/I)
  • Knowledge of computerised student information and assessment systems (A/I)
  • Excellent communication and listening skills (A/I/R)
  • Excellent relationships with staff and students (A/I/R)
  • Ability to respect and maintain confidentiality (A/I/R)
  • High levels of accuracy and attention to detail (A/I/R)
  • Working knowledge of standard computer packages (word processing, email databases and spreadsheets) (A/I)
  • Efficient and effective organisational skills (A/I)
  • Ability to work under pressure and to deadlines (A/I/R)
  • Ability to work independently or as part of a team (A/I/R)
  • Commitment to self and team development (A/I)
  • Work in ways that promote equality of opportunity, participation, diversity and responsibility (A/I)
  • A commitment to abide by and promote the Academy’s Equal Opportunities, Health and Safety and Child Protection Policies (A/I)
  • A professional responsibility to promote and safeguard the welfare of children and young people (A/I)
  • The post holder will require an enhanced DBS (C)


  • Recent experience of working in a school environment (A/I)
  • Knowledge of school qualifications (A/I)
  • Experience within a successful supervisory role (A/I)