Data & Cover Officer

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  • Darton Academy
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  • Required for January 2022
    Application Closes: 06/12/2021 12:00
    Interview Date: to be advised
    Job Length: Permanent
  • Weeks of work: 39
    Days of work: 5
    Hours of work: 37
  • Post: Data & Cover Officer
    Salary (FTE): F 14 - £23,080.00 to F 19 - £25,481.00 Salary subject to pro-rata
    Responsible to: SLT Line Manager
About Delta Academies Trust

Purpose of the job:

Darton Academy are looking to appoint a Data and Cover Officer to join our academy in January 2022. You will co-ordinate all aspects of information and data management, including preparation of timetables and maintenance of student and staff records in order to ensure the availability of accurate and meaningful data.  You will also secure cover for day to day and long term absences for teaching staff to minimise the disruption to the learning process.

The minimum actual pro rata’d salary per annum for this job starts at £19,686.63

This is an exciting time to join our school. Darton Academy joined Delta Academies Trust in October 2018 and we have started with confidence on the journey towards ‘outstanding’. As the highest performing secondary school in Barnsley for Progress 8, and one of the most improved schools in the country, we are making real progress already.  We are a happy and vibrant school which serves the communities of Darton, Kexborough and surrounding areas.  We are within easy reach of Leeds, Wakefield and Sheffield, as the academy is located minutes from J38 of the M1. 

When you make your first visit to Darton Academy you immediately get the sense that it is more than just a school. The state of the art learning and sporting facilities, along with the purposeful and happy atmosphere are hard to miss. The school is continuing to develop its ICT infrastructure and use of mobile and new technologies to support and enhance learning.

All students are valued, regardless of their background or ability. We treat our young people with respect, and give them all the opportunity to achieve their potential.  Our goal is for all our students to leave us as happy, well-qualified, confident young adults who go on to excel in the local sixth-forms, colleges, universities, and the wider world. We combine high expectations and high standards with a strong sense of kindness, inclusivity and enjoyment. Our primary focus is to instil a love of learning, and to encourage all students to be respectful, determined, hardworking, confident and ambitious through the Darton mindset of respect, responsibility and resilience.

You would be joining an academy that places learning at the heart of everything it does. If you feel you have the necessary skills and experience required for this position then we would very much like to hear from you.

For an informal chat about this position please call Darton Academy on 01226 232306.

Visits to the Academy are warmly welcomed by appointment. Please call the academy to arrange your visit on 01226 232306.


Responsibilities and accountabilities:

  • To develop data management and storage systems, in order to ensure data is up to date, accurate and accessible.
  • To play a key role in the development of efficient and reliable data gathering systems and procedures.
  • To provide appropriate staff training and guidance in the use of the academy’s data management system.
  • To assist with data analysis, using SIMS modules as appropriate.
  • To develop and manage the academy’s reporting system, to design report layout.
  • To assist staff whilst using the software and resolve any issues with the software publishers.
  • To use product knowledge and expertise to contribute to the development of the whole academy timetable.
  • To work with SLT to co-ordinate the provisions of accurate timetables for students and staff at the start of the academic year, to publicise these in school and to be the key person to resolve problems and amend timetables throughout the year, taking into account staff and student turnover and group changes.
  • To take general responsibility for the smooth administration of the academy timetabling system.
  • To be responsible for the completion and submission of complex forms, returns, statistics and data analysis etc. for the academy and Trust, including those to outside agencies, e.g. DfE, and to investigate and resolve related queries to ensure that data is correct.
  • To liaise with, provide information for and process data from outside agencies.
  • To be responsible for monitoring information within ‘Assessment Manager’, producing reports when required.
  • To liaise with departments and provide information and to design and produce class and student reports.
  • To produce, collate and arrange distribution of reports.
  • To establish and maintain records and to design mark sheets for data input and to produce termly reports, liaising with SLT.
  • To ensure data is collected and transferred as appropriate.
  • To produce mark summary sheets to appropriate staff and to provide analysis of data when required.
  • To undertake year-end routines relating to leavers and admissions.
  • To secure cover for day to day and long term absences, ensuring that cover teachers have the necessary checks against both List 99 and information held by the DBS as well as the skills and experience to minimise the disruption to the learning process.
  • To implement and produce cover reports and statistics for monitoring purposes when required.
  • To ensure strict confidentiality in all areas of work.
  • To work and process personal and sensitive information in accordance with Data Protection Act 2018 including the General Data Protection Regulations (GDPR) 2018.
  • To ensure work is conducted in a way that protects the safety and security of information (e.g. strong passwords, reporting breaches, securing paper records, securely disposing of records).
  • To understand and comply with the statutory guidance regarding safeguarding of children, ensuring the safeguarding and promotion of children’s welfare at all times, reporting any concerns to the Designated Safeguarding Officer immediately.
  • To comply with the Trust and academy’s policies and procedures at all times.


To undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.


This job description may be subject to change, following consultation between the post holder and the Academy.


Personal Contacts

External:              Contractors, suppliers, parents and external agency professionals

Internal:               Students, staff, EAB members, parents and any other visitors to the Academy

The Trust is committed to safeguarding the welfare of its students and the successful applicant will be subject to an enhanced Disclosure and Barring Service certificate and checks of the relevant barred list / prohibition lists.

Experience and Knowledge

Key: A = Application, I = Interview And Assessment, R = Reference, C = Certificate


  • GCSE in both Maths and English grades C or above (or equivalent)
  • Recognised and relevant vocational qualification (NCQ level 3) and/or equivalent practical work experience
  • Willingness and ability to obtain and/or enhance qualifications and training for development in the post
  • Experience of working in a school environment
  • Previous experience of working with and interpreting data
  • Excellent communication and listening skills
  • Excellent relationships with staff and students
  • Ability to respect and maintain confidentiality
  • High levels of accuracy and attention to detail
  • Working knowledge of standard computer packages (word processing, email and spreadsheets)
  • Knowledge of computerised student information and assessment systems
  • Efficient and effective organisational skills
  • Ability to respect and maintain confidentiality
  • Ability to work independently or as part of a team
  • Commitment to self and team development
  • Work in ways that promote equality of opportunity, participation, diversity and responsibility
  • A commitment to abide by and promote the Academy’s Equal Opportunities, Health and Safety and Child Protection Policies
  • A professional responsibility to promote and safeguard the welfare of children and young people
  • The post holder will require an enhanced DBS


  • Experience within a supervisory role