Data & Exams Assistant

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  • John Whitgift Academy
    Visit John Whitgift Academy
  • Required for February 2022
    Application Closes: 21/01/2022 12:00
    Interview Date: To be agreed
    Job Length: Permanent
  • Weeks of work: 39
    Days of work: 5
    Hours of work: 37.0
  • Post: Data & Exams Assistant
    Salary (FTE): D 6 - £19,698.00 to D 8 - £20,493.00 Salary subject to pro-rata
    Responsible to: Exams and Data Manager
About Delta Academies Trust

Purpose of the job:

John Whitgift Academy are looking to appoint a Data and Exams Assistant to join our academy in February 2022.

How would you like to join a rapidly expanding academy which is heading towards outstanding.  Our student numbers are increasing year by year and we are the highest performing academy in North East Lincolnshire and are in the top 4% of the most improved academies in the country.  As an academy we are continually building on our strengths and are proud to have the highest of expectations.

Our academy

We currently have over 730 students on role aged 11 to 16.  Our academy is situated close to the A180 making it ideal for commuting. Despite being one of the most rapidly growing academies in North East Lincolnshire, due, primarily to our success and outcomes, relationships between students and staff are excellent and we have maintained a small school friendly atmosphere.  Behaviour in our academy is good with a relentless focus upon learning and aspiration. 

In addition, we are fortunate to have some outstanding facilities that help to further enhance the quality of teaching and learning, such as, an Engineering block, 2 full size swimming pools and a 207 seater cinema.

The role

In your new role you will work under clear instruction and direction from the Data & Exams Manager, you will assist with all aspects of the day-to-day management of the systems and processes for the inputting, analysis and reporting of data, and support the smooth and efficient management of all internal and external examinations held within the academy.

The minimum actual pro rata’d salary per annum for this job starts at £16,942.88.

If you feel you have the necessary skills and experience required for this position then we would very much like to hear from you.

Why John Whitgift Academy

The whole of our staff have been part of our journey to where we are today.  We work as teams within a team. Our whole aim is for all our students to achieve their best potential. There are opportunities for career development for the successful applicant.  Every employee has access to a pension scheme and staff benefits scheme.


1.      You will support the academy’s focus on learner achievement by providing data analysis as necessary.

2.      You will ensure that all systems, processes and procedures are adequately documented and accessible to all relevant staff.

3.      You will amend student timetables.

4.      You will support with all reporting to relevant internal and third party organisations.

5.      You will maintain the collection, storage and analysis of all relevant student data as appropriate.

6.      You will make use of the student performance tracking and reporting system.

7.      You will contribute to all aspects of the ICT driven examination analysis and reporting systems.

8.      You will support in the day-to-day running of examinations.

9.      You will distribute examination listings for amendments and checking by Head of Departments.

10.   You will distribute student examination timetables.

11.   You will distribute letters to students and parents on relevant examination issues.

12.   You will support in the start and finish of examinations.

13.   You will dispatch completed examination scripts with accurate attendance sheets.

14.   You will maintain the examination secure store.

15.   You will collate result slips to distribute to students.

16.   You will organise the examination certificates for student collection.

17.   You will respect confidential issues linked to home/students/teacher/school work and comply with GDPR regulations.

18.   You will provide routine administrative support (e.g., photocopying, filing, emailing and completing routine paperwork).

19.   You will ensure everyone is dealt with in a courteous, professional, calm and friendly manner.

20.   You will provide an excellent standard of customer service to parents/carers, students, colleagues and visitors to the Academy.

21.   You will support your colleagues, sharing learning and best practice and making recommendations for process improvement where relevant, in order to contribute to the overall success and effectiveness of the Academy.

22.   You will be aware of and comply with policies and procedures relating to child protection, inclusion, health, safety and security, confidentiality, and data protection, reporting all concerns to an appropriate person without delay.

23.    You will participate in training and other learning activities and performance development as required.

24.    You will ensure you carry out your role in a way that demands high standards whilst supporting inclusion and welcoming diverse thinking.

25.    You will ensure strict confidentiality in all areas of work.


26.  You will work and process personal and sensitive information in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulations (UK GDPR).

27.   You will ensure work is conducted in a way that protects the safety and security of information (e.g., strong passwords, reporting breaches, securing paper records, securely disposing of records).

28.    You will understand and comply with the statutory guidance regarding safeguarding of children, always ensuring the safeguarding and promotion of children’s welfare, reporting any concerns to the Designated Safeguarding Officer at once.

29.    You will always comply with the Trust’s policies and procedures.

30.    You will undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.


  • Proactive
  • Organised
  • Team Player
  • Flexible
  • Clear communicator
  • Reliable
  • Trustworthy

Contacts and Relationships:

Managers - in regular contact with senior leaders in the academy.

Support Staff – in regular contact with support staff who are involved in administration, data and exams.

Trust Staff – in regular contact with the Trust Data Managers.

External – in contact with contractors, suppliers, exam boards and external agencies as required


This job description is provided for guidance only and does not form part of the contract of employment.

The post holder will be subject to an enhanced DBS check with barred list check.

Experience and Knowledge

Key: A = Application, I = Interview And Assessment, R = Reference, C = Certificate


  • GCSE Maths and English, grades C or above (or equivalent) (C)
  • Willingness and ability to obtain and/or enhance your qualifications for development in the role (A/I)
  • Excellent communication and interpersonal skills (A/I/R)
  • Proven successful ability to form strong and positive relationships with colleagues and students (A/I/R)
  • Proven ability to respect and maintain confidentiality (A/I/R)
  • Proven ability to work to a high level of accuracy and attention to detail (A/I/R)
  • Strong organisational skills (A/I/R)
  • Good knowledge of a range of standard computer packages e.g., Microsoft Office, Word & Excel, Outlook (A/I)
  • Proven ability to communicate clearly face to face, by telephone and in writing with a wide range of people (A/I/R)
  • Proven ability to work sensitively with confidential information (A/I/R)
  • Proven ability to work to demanding and often conflicting deadlines (A/I/R)
  • Proven ability to successfully work independently on occasion as well as part of a wider team (A/R)
  • Motivated to learn and improve (A/I)
  • The post holder will be subject to an enhanced DBS check with barred list check (C)


  • Relevant work experience or vocational training with regard to working with and interpreting data (A/I)
  • Successful experience of working within an education environment (A/I/R)
  • Knowledge of SIMS (A/I)
  • Proven knowledge of school qualifications (A/I)