Attendance Officer

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  • The Laurel Academy
    Doncaster
    Visit The Laurel Academy
  • Required for July 2019
    Application Closes: 31/05/2019
    Interview Date: TBC
    Job Length: Permanent
  • Post Is Part Time
    Weeks of work: 39
    Days of work: 5
    Hours of work: 37
  • Post: Attendance Officer
    Salary: D 6 - £19,171.00 to D 8 - £19,945.00 Pro-rata
    Responsible to: Assistant Principal
About Delta Academies Trust

Purpose of the job:

To be responsible for the administration of student attendance via SIMS and lesson monitor, the production of attendance charts, statistics and evidence for penalty fines/court cases. To provide general clerical support including typing/word processing, reprographics, filing, etc. of reports, letters, minutes of meetings etc. when required.

Responsibilities:

  • To work in partnership with SLT in undertaking late gate duties, placing students in late detentions when appropriate
  • To deal with responses from parents, amending registration marks and adding notes to lesson monitor to show reasons for absence
  • To check marks on lesson monitor and amend where necessary
  • To update the daily attendance data
  • To produce weekly attendance statistics showing relevant daily/weekly trends, plus attendance figures in an attendance chart for each tutor group and issue to tutors to display
  • To produce weekly attendance figures for each year group and tutor group
  • To update attendance notice boards on a weekly basis with guidance from the Principal/EWO
  • To design/print weekly attendance certificates and arrange gift vouchers and other prizes as required
  • To accompany the EWO/Learning Manager on home visits as required
  • To produce an attendance printout for each student every half term which will be sent home
  • To collate and update general data and persistent absence figures and complete returns on a half termly basis for the Executive Principal/Principal/EWO
  • To provide a half termly analysis of data on individual, year and academy basis for a variety of audiences and purposes
  • To attend meetings with the EWO and/or Learning Manager to discuss students with attendance problems and identify students who should be referred to the local authority for court proceedings or penalty fines
  • To produce half termly accurate statistical evidence for penalty fines and court cases
  • To design and print certificates and posters as required by the Principal and EWO and posters to promote good attendance, publicising the awards for each tutor group notice board
  • To order gift vouchers and prizes through the Finance Office as required
  • To update annual figures on attendance as required by the academy
  • To be aware of and comply with academy policy and procedures
  • To be aware of and support difference and ensure all students have equal access to opportunities to learn and develop
  • To contribute to the overall ethos/work/aims of the academy
  • To participate in training and in other learning activities as required
  • To be aware of confidential issues linked to home/student/teacher/academy work and to keep confidence as appropriate

 

To undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.

 

Personal Contacts

 

External:              Contractors, suppliers, parents, external agency professionals, other Trust staff

Internal:               Students, staff, EAB members, parents and visitors to the academy

 

This job description may be subject to change, following consultation between the post holder and the Academy.

 

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e.g. This job description may be subject to change, following consultation between the post holder and the Academy

Experience and Knowledge

Key: A = Application, I = Interview And Assessment, R = Reference, C = Certificate

Essential

  • GCSE Grade C in English and Maths, or equivalent (A/I/C)

Desirable

  • Appropriate knowledge of first aid (A)
  • Experience of using SIMS or similar programme (A/I)